Standards Board Procedures

Short Description

This is to serve as a guide as to how run a Standards Meeting effectively.

Target Audience

Vice President, President and the Chapter Advisor

Content

Before The Hearing

1. If any chapter member (active or associate member) wishes to have an active or associate member brought before standards for the purpose of recognition or reinforcement, a formal letter of a Standards Board referral form must be submitted to the Standards Board Chair (SBC).

During the Hearing

1. The SBC calls the hearing to order and reads the Standards Board Referral Form to the members.

2. Members then discuss the means for recognizing and/or rewarding the individual referred to Standards Board.

Following the Hearing

1. A written notice of the recognition (Appendix E) must be delivered to the member within one week of the date of the hearing. This letter should be copied to the Chapter Advisor and the Chapter President.

2. A copy of the letter must filed in a confidential file with the Standards Board Referral Form attached.

3. The accomplishment should be announced to the Chapter and recorded in the Chapter Alumni newsletter.

Appeals Process

1. The member charged has 15 days after receipt of the notice of decision letter to appeal to the Board of Governors.

2. The appeal must be written and submitted to the BOG chair and copied to the SBC.

3. Upon receipt of the appeal, the BOG will hold a meeting with the charged member (following the Standards Board procedure) listed previously.

4. The BOG will make a decision regarding the members appeal within 1 week and the member charged will be notified via writing. This letter should be copied to the SBC.

5. The member charged has 15 days after receipt of the notice of decision letter to appeal to the National Council.

6. The decision made by the National Council will be final.

Possible Sanctions for a Discipline Hearing

Stage One- Warning

Possible Violations: first time violations for academic, financial, attendance

1. Submit a written apology to all those affected
2. Immediate payment for all damages, debt, fines etc.
3. Referral to campus/community support structure (Heath Education Office, Community Counseling Center, Office of Greek Affairs, Academic Help Center)
4. Sign a payment plan contract
5. Active involvement in at least one chapter committee

Stage Two- Level One Probation (No longer than month)

Possible Violations: second time violations for academic, financial, attendance; first time violations for: behavior was harmful to the individual, behavior affected another member or associate, behavior affected the chapter negatively, affected the college/university negatively, affected the community negatively

1. Submit a written apology to all those affected
2. Immediate payment for all damages, debt, fines etc.
3. Referral to campus/community support structure (Heath Education Office, Community Counseling Center, Office of Greek Affairs, Academic Help Center)
4. Loss of social/intramural privileges for the term of probation
5. Removal of office for the period of probation
6. Regular progress meetings with Big Brother
7. Must attend all meetings but will have no voice or vote
8. Attend an education program that serves to educate member on violation
9. Participate in a community service activity or activities
10. Deliver badge to the Executive Board to be held during the period of probation
11. Loss of rank in room choice etc.
12. Development of written personal Academic Achievement Plan
13. Violation of probation immediately moves individual to Level 2 probation.

Stage Three- Level Two Probation (No longer than one semester or quarter)

Possible Violations: third time violations for academic, financial, attendance; second time violation: behavior was harmful to the individual, behavior affected another member or associate, behavior affected the chapter negatively, affected the college/university negatively, affected the community negatively

1. Submit a written apology to all those affected
2. Immediate payment for all damages, debt, fines etc.
3. Required meeting with a campus/community support structure (Heath Education Office, Community Counseling Center, Office of Greek Affairs, Academic Help Center or other Professional Help organization)
4. Loss of social/intramural privileges for the term of probation
5. Permanent removal from office
6. Removal of privilege of running for office in upcoming election
7. Regular progress meetings with Executive Board or BOG
8. Must attend all meetings but will have no voice or vote
9. Plan an education program that serves to educate the chapter on the violation
10. Organize a community service activity
11. Weekly grade checks from professors
12. Deliver badge to the Executive Board to be held during the period of probation
13. Make a verbal apology to the Chapter
14. Loss of rank in room choice etc.
15. Loss of ability to be a Big Brother
16. Loss of privilege of living in the house

Stage Four- Membership Suspension or Expulsion

Possible Violations: fourth time violations for academic, financial, attendance; third time violation: behavior was harmful to the individual, behavior affected another member or associate, behavior affected the chapter negatively; second time violation; affected the college/university negatively, affected the community negatively

1. Loss of membership in the National and local chapter of the fraternity.
2. See National Constitution/By-Laws for specifics.

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