Roster Changes with Semester Billing

The Executive Office sends one main billing to each chapter and colony in the fall, and one in the spring.  Each bill includes half of all yearly charges.  These charges include chapter fees such as Convention Pool, Leadership Academy Pool, NIC dues, etc. as well as individual member dues & housing fund fees, and individual liability insurance.

Enclosed with each billing is the listing of all members billed (both undergraduates and holdovers) as well as a Change Report for roster updates.   If there are any changes to member status, please list them individually on the Change Report.  Then return the Change Report with your payment for the adjusted amount to the Executive Offices, and remember to keep a copy for your records.

Notes regarding changes to membership status:

  • Any associates from the prior semester (or before) who are not listed on the member listing should be added to the Change Report, and to the amount due.   New associates from the CURRENT semester do not need to pay dues or insurance this semester, but will be billed the following semester. 
  • Any member who IS on the member listing but is NOT currently active should be listed on the Change Report with the appropriate status code, and their dues, housing fund fee, and liability insurance should be deducted from the amount due.

If you have any questions regarding this process, please call Lisa Adams at 1-800-758-1906, extension 232.   

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