Recruitment With A Mentor Program

Target Audience

Recruitment Advisor
Recruitment Chairman

Borradaile Challenge or Area of Focus

Recruitment

Introduction

The “Mentor Program” is an innovative way to recruit and to serve your respective campus’s community. By implementing this program you can recruit incoming freshman and make your campus community a better place by helping young men get acquainted with college life.

You will need to modify this program to fit your particular campus and situation depending on campus rules and regulations, budget, and manpower.

How Do We Finance this Program?

The only costs involved in this program are for mailing. If you have access to email addresses even better. Other than that it is only going to cost you your time. However, the results will be well worth your time.
Since the costs involved are relatively low depending on the size of your target market the chapter should be able to budget for this program. However, the chapter can host a fundraiser or solicit donations to finance this program from alumni and parents. Since this is a campus wide event open to all incoming freshman you may be able to get funding from your Student Government Association.

Outline the Program

Who is in charge? The responsibility of this program can fall under the Recruitment Committee/Team or by someone appointed by the Recruitment Chairman. However, it is going to take a good amount of work to implement this program and see it through. Therefore, it is probably a good idea to get as many involved as possible. It can probably be its own committee.

Specifics:

The chapter needs to decide how what specifically the program will offer. The following bullets are things that need to be considered.

  • How often and for how long will each mentor meet with each student? (i.e., once a week for an hour)
  • How long does the program last? (i.e., for the students entire first semester)
  • How many students can each mentor handle? (i.e., each mentor will have a group of three students that will meet at the same time)
  • Are there certain things that each mentor will be required to do regardless of the students’ situation? (i.e., campus tour, class scheduling (show them where each of their classes are), take students to get their books, student ids, etc..)
  • Is their a reporting procedure? (i.e., will there be some type of progress report? Do you share that with the parents? etc.)

Get the Addresses

  • Who are we targeting? We are targeting incoming male freshman that will be transitioning into the college experience. We want to help these men get acquainted to college as smoothly as possible. However, this program is more effective if we send correspondence to the parents. Incoming freshman are more likely to enroll in such a program if Mom encourages them as opposed to doing it on their own.
  • Now that we know who we are targeting get the addresses. You can usually get a list of names and addresses for incoming freshman from the Student Life Office or other College/University official that works with the Greek community. If you cannot obtain a list from the school then target high school counselors to distribute to the parents of men that will be attending your school. Also, ask alumni and parents to give you names of men that will be attending your school.

Write the Cover Letter and Application

  • You will need to draft a letter explaining the program and an application. The application will allow you to match up mentors with students that have things in common.
  • If you are going to be restricted to how many students that you can accommodate make sure you include that information in the letter. Also, inform the parents that the applications need to be in by a certain date. However, list the maximum number that the program can accommodate and inform them that it is on a first come first serve basis.

Process

Notification

Notify the students that have been accepted and those that have not, if that situation occurs. Note: Remember, part of this program is to generate names for recruitment. Therefore, follow up with everyone that applies. If there is not enough room for them in the program inform them on the situation and invite them to other events and recruitment activities.

Set up Kick off Orientation Meeting

  • It is ideal if you host this meeting on campus in an auditorium or conference room. Conduct the meeting in the late afternoon to allow students time to move-in and get situated.
  • The ideal time is the day they can move-in the dorms. Invite their parents to the meeting. This will help assure that they attend the meeting. Remember sometimes we think we are too cool or feel intimidated going to a meeting where we don’t know anyone. With that being said it may be better if the assigned mentor goes and introduces himself prior to the meeting in order to put the student at ease. However, you may decide to do the orientation one-on-one with the student and parents.
  • If you do the one meeting you will need to have some type of food and refreshments available. Introduce the program and field any questions. Then break into small groups and set expectations for both parties and then set up the first meeting. It may be a good idea to go on the campus tour immediately following the meeting or have some other activity to allow the mentors time to spend with the students that they will be working with.

Sample Letters

Attached

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