Philanthropy Best Practices

Philanthropy and Community Service Best Practices

As you carry out your responsibilities, you are encouraged to go above and beyond the call of duty and the minimum expectations of your position. Your challenge is to leave your position, and ultimately your chapter, in better shape than when you found it. It won’t happen overnight. In fact, it may not start coming together until after you’ve graduated. But please remember that a chapter that doesn’t utilize all of its resources is restricting its potential for growth. Being active in the community, whether it is through volunteer hours or charitable assistance, helps members grow and mature. Nothing builds character better than serving your fellow man. The following are some useful suggestions for making the most of the Philanthropy Chairman position:

  • Develop an annual calendar or timeline.
  • Plan in advance.
  • Set long and short-term goals.
  • Utilize a committee—don’t try to be a one-man show.
  • In addition to cash donations, ask companies for in-kind gifts or services.
  • Implement the 24/48/72 Rule:
    • Count in 24 – Make sure all funds are counted within 24 hours of an event.
    • Deposit in 48 – Take all money to the bank within 48 hours of an event.
    • Mailed in 72 – Have a check on the way to the Phi Kappa Tau Foundation (or other charity) within 72 hours.
  • Send thank you letters immediately for all donations.
  • Take a camera to all events. Photos from philanthropy events are great to use on the website, in videos or slideshows, for newsletters, etc.
  • Spread the good news! Send press releases and photographs to the University president, Dean’s Office, campus newspaper, local newspaper, Greek Life Director, IFC Office, Phi Kappa Tau Executive Offices, etc. Include updates in your own alumni newsletter and chapter website.
  • Keep a notebook of all that was done and include suggestions for improvement so the next Chairman does not have to completely start over. This helps the program continually evolve and improve year after year.
  • Invite alumni, potential members or other campus organizations to participate in your philanthropy activities. This generates more volunteers and helps provide the chapter with good publicity.
  • Install a philanthropy bulletin board to post important information, dates, or new opportunities. Give a report at every chapter meeting of upcoming activities.
  • Be creative in offering incentives and recognition awards. All people like being thanked. Do your best to make Brothers feel special for their hard work.

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