President

Introduction to the President

The office of the presidency is extremely important in that you are basically the external voice of your chapter to anyone that the chapter might come in contact with such as figures from the National Fraternity, the University, campus police, faculty members, etc…It is your responsibility to be both proactive and reactive. What this means is that you must be completely informed about chapter issues so that you can both instruct brothers not to act in violation of any policies as well as deal with a brother who chooses to violate a policy. As president, you must be the moral backbone of the chapter. When there is a problem and you know the right decision needs to be made, it is your responsibility to make the right choice even though it may be the most difficult option. You will also want to make sure you have a strong relationship with your Chapter Advisor, your Board of Governors, the Ewing T. Boles Executive Offices’ Staff, and members of the National Fraternity in the case there is ever a situation that becomes too much for you to handle.

Job Description and Major Responsibilities

  • Familiarize yourself with all aspects of the Borradaile Challenge
  • Familiarize yourself with the Chapter Management and Planning Tools on the The Link.
    • This section of the website is rather large and contains a lot of information, but you will want to take some time on your own to sit down and really become familiar with it. At a minimum you should have an understanding of where to find an answer even if you do not know it off the top of your head. The sections you will want to pay special attention to are the Required Reports, Membership, crisis-management-overview and Risk Management sections. These are important because it will be your responsibility to make sure all reports are completed and sent in to the Ewing T. Boles Executive Offices on time and all new members are reported as associates and then requested to initiate. The Risk Management section is important in preventing dangerous or risky situations. The Crisis Management is in case there is ever a situation at the chapter where someone is hurt or there is any danger of a problem. You will want to become familiar with the necessary steps for handling a crisis.
  • Ensure proper reporting and financial compliance with the Ewing T. Boles Executive Office.
    • Delinquent reporting and improper membership reporting can severely hurt the health of a chapter. While the Treasurer, Secretary and/or President may have responsibilities in this area, ultimately if it is not done or done improperly, the president will be held accountable. Be sure to clearly understand the reporting procedures as well as the financial obligations and work with these officers to get it done. Do not be frightened to ask questions if you do not fully understand what is expected of you.
  • Develop a strong relationship with the Greek Advisor.
    • The Office of Fraternity and Sorority Affairs can be a huge resource to you as a president, but only if you take the time to meet with the Greek Advisor and explore resources that are available. Phi Kappa Tau exists in a partnership with the University, which means when there is a policy set by the University we work with the University to follow it. It is your job to educate your chapter in these policies and make sure we are staying ahead when it comes to the University’s vision for the Greek community. It is a good idea to meet with the Greek Advisor at least once every couple of weeks and to at least make an appearance at the office as frequently as possible.
  • Ensure you are in good communication with your Board of Governors.
    • As president you are a voting member of the Board of Governors as well as its secretary. The Board represents people that are investing their time and resources into the success of the chapter. Look to them for advice and experience on a wide range of issues. You will be having monthly meeting with the full BOG throughout the school year, but it is a good idea to determine good check in procedure with your chapter advisor and BOG chairman. One phone call or email a week is standard.
  • Execute an efficient chapter meeting.
    • As a new president, you should really sit down with your fellow executive board members and analyze how efficient your current resident council meetings are. Are we following proper Phi Kappa Tau Fraternity meeting protocols? Are there things that we can fix to make the meetings more productive? If so, do not be afraid to try new things. You will also want to familiarize yourself with The Parliamentary Procedure so you don’t get stuck in a chapter meeting. You can find sample meeting agendas in the ritual book and a section on Robert’s Rules.
  • Oversee all chapter operations.
    • Work closely with the treasurer and Vice President to make sure that every area of the chapter is moving in a positive direction. If an area is not doing anything, it is your responsibility to address and correct the problem.

Role on the BOG

  • Acts as secretary for the BOG.
  • Brings all concerns and programs to the attention of the BOG.
  • Shares correspondence from the Ewing T. Boles Executive Offices, university and neighbors with the BOG.
  • Sends typed minutes to each member of the BOG within one week of the meeting.
  • Works with the BOG Chair to create an agenda for each monthly meeting.

Role in the Chapter

The president can make his job much easier simply by understanding and empowering the organization to operate the way it is designed to work. A president that does everything by himself is in fact hurting the chapter. The president’s job is not to do everything but rather facilitate the organization and the individuals to accomplish their agreed upon objectives.

In reality, the president has the least amount of direct responsibilities. His role is to empower and support other officers to meet their specific goals. The president will get the credit for the chapter’s success…or the blame for the chapter’s failures. The president must be a leader. He must inspire others and most importantly he must be someone people can trust.

Role in the National Fraternity

Our organization has a very unique reporting structure. The ultimate governing body of the Phi Kappa Tau Fraternity is the National Convention. The Convention elects the National Council who ultimately reports to the Convention. The National Council and the Foundation Boards hire a Chief Executive Officer who then has reporting duties to the Coordinating Council (The Coordinating Council represents a joint Executive Board between the National Council and the Foundation Board). The Chief Executive Officer then hires directors; including Domain Directors (volunteer) and the Director of Chapter Services (staff), as well as other staff members at the Ewing T. Boles Executive Offices.

The Domain Directors support the Boards of Governors and other advisors on the chapter level. Constitutionally, the Board of Governors has ultimate authority over chapters in the areas of scholarship and finance.

A president that effectively and efficiently performs his duties will utilize this accountability structure. Please carefully read and understand the roles in our structure.

Conclusion

The role of chapter president is difficult and definitely trying at times, however it can be very rewarding. As the president, many men will be looking to you for leadership so your actions will go far in setting the tone and morale of the chapter. Spend time at the beginning of your term to familiarize yourself with resources and then move forward with your position and your goals.

Resources

Risk Management

Housing Risk Management

Housing And Loan Fund GFGF rev. 1 20 Nov 2007 19:04
Meeting Samples GFGF rev. 1 20 May 2008 13:34
Developing Manpower GFGF rev. 1 20 May 2008 13:38
Organization And Management GFGF rev. 1 20 May 2008 13:45
Operations GFGF rev. 1 20 May 2008 13:57
Financial Operations GFGF rev. 1 20 May 2008 14:00
Long Term Planning And Growth GFGF rev. 1 20 May 2008 14:04
House Corporation Capital Campaigns GFGF rev. 1 20 May 2008 14:09
Corporate Structure KenLoewenKenLoewen rev. 20 28 May 2008 23:49

Sex and Health Risk Management

Crisis Management

Finance

Irs 990 PKTadminPKTadmin rev. 2 09 Nov 2007 18:32
How To Use Small Claims Court PKTadminPKTadmin rev. 0 09 Nov 2007 18:42
Finance Committee PKTadminPKTadmin rev. 1 09 Nov 2007 20:17
Introduction To Finance PKTadminPKTadmin rev. 2 09 Nov 2007 20:22
Brief Overview Of Financial Terms PKTadminPKTadmin rev. 2 14 Nov 2007 20:29
Budgeting PKTadminPKTadmin rev. 7 14 Nov 2007 20:33
Collecting Overdue Accounts PKTadminPKTadmin rev. 6 14 Nov 2007 20:35
Techniques For Staying On Budget GFGF rev. 2 28 Nov 2007 15:59
Sample Letters For Collection ChuckPKT113ChuckPKT113 rev. 2 11 Sep 2008 15:41

Chapter Operations

Parliamentary Procedure Quick Reference GFGF rev. 1 20 Nov 2007 15:47
How To Run A Meeting GFGF rev. 0 20 Nov 2007 15:59
How To Run An Exec Council Meeting GFGF rev. 1 20 Nov 2007 16:17
Sample Meeting Agenda GFGF rev. 6 20 Nov 2007 16:41
Parliamentary Procedure Guidebok GFGF rev. 0 20 Nov 2007 20:36
Chapter Operations Overview GFGF rev. 1 13 Dec 2007 19:57
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