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Table of Contents
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Preface
House Corporations are comprised of volunteer members of Phi Kappa Tau and special friends of the Fraternity. As such, you represent one of the most important resources of the Fraternity.
Primarily, your corporation is the landlord of a chapter house. You provide, maintain, and manage a major asset in the form of real estate, leasing to undergraduate members. This makes it necessary for you to be involved in certain chapter decisions affecting the use of that asset.
House corporations are businesses and must operate as such. Yet, the Fraternity understands that you, as volunteers, have limited time to spend in this service of Phi Kappa Tau. This comprehensive manual is designed to assist you wherever necessary by providing answers to questions concerning all phases of your corporation's activities.
It is a reference book, designed to be read selectively, not as a single entity. Sample and starter materials have been included where possible to validate best practices or to move you in this direction as quickly as possible.
Our sole purpose is to help you, as a house corporation, build a sound foundation to run your business and House Corporation. Please do not hesitate to contact any member of the committee or the Executive Offices staff with your questions. In the end, we are all here to serve and be a resource for one another as we walk the road of brotherhood.
The Committee would like to publicly acknowledge the Delta Tau Delta, Lambda Chi Alpha, Pi Kappa Alpha, Beta Theta Pi, Phi Delta Theta, and Sigma Alpha Epsilon fraternities for unselfishly sharing ideas, documents, and best practices and as such for contributing immensely to this manual.
2006 – 2008 Phi Kappa Tau Housing & Properties Committee
| Doug Adams, Alpha ’81 | William Aprea, Epsilon Kappa ‘91 |
| Daniel S. Bachmann, Epsilon Rho ’98 | Adolfo Bailon, Gamma Omicron ‘00 |
| Jeff Baird, Eta ‘01 | Walter J. Borland, Gamma Iota ‘71 |
| Steve Brothers, Nu ’66 | Michael D. Dovilla, Alpha Omega ‘94 |
| S. Phillip Ford, Delta Sigma ’81 | Brad Joutras, Lambda ‘00 |
| Rick Keltner, Gamma Iota ’76 (Chairman) | J. Kenneth Loewen, Psi ’80 |
| Sean McManus, Gamma Eta ’94 | David Ozag, Gamma Eta ’05 |
| Matt Parker, Delta Beta ‘ | Jeff Rivard, Gamma Lambda |
| John Sayers, Phi ‘78 | Davorin Skender, Alpha Delta |
| Mathew Tuttleman, Gamma Phi ’88 | Gabe Uebel, Delta Rho ’97 |
| Richard Wilson, Beta Lambda ’81 | Kees Woudenberg, Beta Psi ‘01 |
The Purpose of a House Corporation
The Role of the House Corporation
- Develop strategic long range plan for the House Corporation And work with the chapter to develop its plan
- Set priorities for the House Corporation and work with the chapter to identify its priorities
- Foster a proactive relationship with the chapter
- Analyze the long term physical plant needs structurally and financially
- Establish timetables for implementation plans
- Develop a commitment to carry out plans by expressing the needs and by demonstrating with actions
- Provide continuity and liaison to the chapter by identifying good advisors and getting them to work with the chapter
- Acclimate new board members and share accomplishments and future objectives
- Live and exemplify the mission of Phi Kappa Tau
The Responsibilities of the House Corporation
- Act as titleholder for the property
- Meet requirements set down by the Fraternity for operation
- Meet requirements set down by the host university or college
- Collect and disburse House Corporation funds in reasonable time and framework
- Determine and carry-out capital improvements on the timetable as planned and when promised
- Identify undergraduate/alumni volunteers who are willing to serve on Greek or university committees and who will represent reasonable viewpoints which will inform yet reflect positively on the organization
- Select board members who themselves are good role models and with whom undergraduates can identify with and emulate
The Relationship between the House Corporation and the Chapter
- Analyze the financial needs of the chapter and identify workable financial goals
- Assist in establishing a set of firm financial criteria for chapter operations and work closely with the undergraduates to ensure it is carried out
- Review Chapter's collection, bad debt, and disbursement procedures
- Review Chapter alcohol and drug policies, help make the policy known, and review enforcement
- Review fire, safety and health codes for the property with the undergraduates
- Recommend continuity guidelines to ensure steady, even perpetuation of the Chapter and its operations
Corporate Structure
Meeting Samples
Developing Manpower
Organization and Management
Relations with the Fraternity and its Constituencies
Relations with the Fraternity and its Constituencies
Operations
Financial Operations
Long Term Planning and Growth
Crisis Management
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