Maxwell, Order of the Star, Basic: An active Board of Governors
Board of Governors self report their positions and contact information on the Alumni Officers Report.
The BOG is commonly made up of chapter alumni, faculty members, parents and/or local leaders. Their primary purpose is in the areas of scholarship and finance, but more importantly hold the chapter accountable to policy and goal setting. The BOG’s primary goal is to see the chapter thrive and become as successful as possible. A good BOG can help in areas of financial delinquency and inappropriate conduct of brothers. Ideally, a board helps the chapter enforce policies that have already been adopted by the chapter. Peer accountability is ideal; however the board is there to support the officers’ ability to enforce policy.
Besides monthly meetings throughout the semester, chapter officers and BOG should meet/communicate/report to their counterparts on a regular basis. One phone call or email a week can go far in maintaining a good relationship and also garnering positive advice from the BOG.
- Works with the Domain Director to ensure all members of the BOG are well trained and well educated on the policies and statutes of Phi Kappa Tau as well on best practices in advising.
- Meets monthly to review chapter operations—major areas of concern should be the Borradaile Challenge Criteria.
- Works with the House Corporation to make recommendations concerning rent, inspections, etc.
- Hears appeals of disciplinary decisions, financial delinquency, and membership status.
- Makes sure the Resident Council meets Basic Chapter Expectations, follows the Phi Kappa Tau Fraternity rules as set forth in the Constitution and Ritual, Risk Management, University code, etc.
- Hires and fires Resident Council employees such as cooks and is responsible for payment of FICA, withholding and unemployment taxes, and filing of the IRS 990 tax form for the chapter. (See House Corporation Responsibilities.)
- Coordinates repairs and improvements to the house with the House Corporation.
- Makes sure the chapter uses and follows the proper Ritual procedure both as it relates to the conduct of the chapter meeting, the initiation ceremony, and other rituals of Phi Kappa Tau.
- At monthly meetings, reviews all communications with the Ewing T. Boles Executive Offices and/or alumni to ensure follow-up if necessary.
- Works with the Domain Director in setting up Regional Conferences.
- Encourages Resident and Graduate Council participation in the National Philanthropy (Paul Newman’s Hole in the Wall Camps).
Advisor and Officer Pairings
Statutes and Policies
From the Phi Kappa Tau National Constitution and Statutes:
Title V, Section 46. Board of Governors of a Chapter. Each Chapter shall have a Board of Governors composed of at least three (3) graduate members, the President and one (1) other member of the Resident Council. The CEO shall approve the graduate members. This Board shall be the general supervisory body of the Chapter, and shall be responsible to the National Council in all matters. Meetings shall be held at least every month. The board chairman shall be a graduate member. The board secretary shall be the President of the Resident Council. One graduate member of the board shall serve as Resident Council Scholarship Advisor. One graduate member of the board shall serve as Resident Council Financial Advisor. One member shall serve as the Risk Reduction Specialist for the Chapter. The shall have full authority to enforce the statutes of the National Constitution as they pertain to the Resident Council, subject to review by the CEO and National Council. In matters pertaining to scholarship and finance, the authority of the board shall be absolute. The board shall have full authority to summon any member of the Resident Council upon proper notice, to appear before the board assembled. It shall be the duty and responsibility of the board to act in the best interest of the fraternity at all times in accordance with the National Constitution and Statutes and Board of Governors Articles of Operation. In the event the chapter fails to maintain an active Board of Governors, the CEO or National Council may appoint the needed Graduate Council members to the Board.
Officers and Manuals
- BOG Chairman
- Financial Advisor
- Insurance and Risk Management
- Alumni Relations Advisor
- Recruitment and Retention Advisor
- Scholarship/Faculty Advisor
- Chapter Advisor